About Impact Society: 

Impact Society builds resilience in youth through evidence-based programs like HEROES®, HEROES 2, HEROES @ Home, and Heroes Are Warriors. Nearly 300,000 youth have completed our programs, and we are on track to reach 1 million youth by 2030. We are a mission-driven, growth-oriented team grounded in purpose, performance, and partnership. 

We are currently expanding across Canada and internationally, and we are seeking a Finance & Operations Coordinator who can play a central role in supporting our day-to-day operations and financial systems. This role is ideal for someone who thrives on precision, organization, and wants to help build something that matters. 

Key Responsibilities: 

• Finance & Bookkeeping:

  • Support the finance team with basic administrative tasks such as invoice processing, expense tracking, and documentation 

  • Assist with preparing materials for monthly financial reports and funder communications 

  • Maintain organized records related to payables, receivables, and vendor contracts in coordination with our bookkeeping team  

  • Support monthly payroll and staff benefits administration, working closely with the CEO and our external bookkeeper  

  • Serve as a liaison between internal teams and external financial/accounting partners to ensure smooth information flow

• Operational Administration:

  • Coordinate vendor and contractor payments, service contracts, and insurance renewals 

  • Maintain digital and physical filing systems (e.g., SharePoint, OneDrive, CRM) 

  • Manage general office administration, supplies, and Calgary office coordination 

  • Support systems documentation and process improvements 

• Executive Support:

  • Help coordinate schedules, logistics, and communications for executive team as needed 

  • Support internal team coordination and leadership planning cycles 

  • Track and follow up on key CEO priorities, ensuring timely progress on strategic tasks, meetings, and communications across the organization 

Qualifications: 

• 3+ years experience in bookkeeping, financial admin, or operations (non-profit experience is a plus) 

• Proficiency in QuickBooks, Microsoft 365, and general tech tools (CRM experience an asset) 

• Highly organized, detail-oriented, and reliable under pressure 

• Strong written and verbal communication skills 

• A proactive team player who enjoys improving systems and solving problems 

• Alignment with Impact Society’s mission and values (youth, mental health, resilience) 

Why Join Us? 

• Be part of a high-impact, high-growth organization shaping youth mental health in Canada and beyond 

• Room for professional growth into operations leadership or systems development 

• Flexible, purpose-driven workplace with a collaborative and committed team 

• Competitive salary and benefits  

• Opportunities for advancement